Alissa Knight's Daily Task Sheet

Alissa Knight's Daily Task Sheet


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As many of you know, I am radical about time management in order to get everything done that is within my sphere of the family companies my wife and I run at Knight Group. Within the group of companies is Knight Capital (Cryptocurrency/Venture Capital/Capital Markets Investing), Knight Ink (content creation/content marketing), Knight Events (cybersecurity conferences), and Knight Studios (film production company). Running all of these companies along with the numerous boards I sit on, I must be fanatical about time management. In addition to all of these demands on my time, I also needed to make sure I allocated time in my day to myself (fitness, eating healthy, and meditation - mind, body, spirit).

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This daily task sheet template attached to this article is version 3 of what I have used over the last 15 years to manage my time. It was originally conceived from the Self Journal at Best Self Co. However, I had ongoing changes I wanted to make to their journal that it became easier to just recreate it myself in Excel.

I've attached both the Excel sheet to this blog and encourage you to make it your own. This is what works for me but it may not work for you. In general, the instructions you want to follow that have worked for me the best is to do the following while also ensuring you're not doing your daily task sheet the morning you wake up. Be ready the night before by creating the following day's tasks so when you get up and sit at your desk you know exactly what you need to get done:

Instructions

  1. Master Task Sheet: Complete the master task sheet first. Always keep this page near you as you remember what tasks you need to get done, especially during meetings. Complete this throughout the day. The time estimate column is simplified, short or long. Short is any task that you think will take less than 30 minutes, long is anything longer than 30 minutes. In my experience, I've been unable to complete more than 2 long tasks per day, so be careful with over-budgeting your time.
  2. Weekly Task Sheet: The weekly task sheet is your macro-view of the week. Complete this by Saturday to start your week Sunday and remember to track all of your habits/activities by putting a checkmark the days you complete those activities. Fill this out and update it daily. At the end of your week (Saturday), complete the lessons learned, celebrate your wins, and what you need to improve upon next week. Fill out the task register on this page by taking tasks from your master task register that must be completed this week.
  3. Daily Task Sheet: For the daily task sheet page, I usually assign PRIORITY 1 tasks to client deliverables (this can also be tasks due to your manager), PRIORITY 2 tasks aren't directly related to revenue/income (or your manager, but perhaps your colleagues) and are the next in line for importance, and PRIORITY 3 is everything else.

  • In-Flight Items: Fill out your current in-flight tasks that span more than 1 day. This is your dashboard of things you need to remember short tasks and long tasks, are your task prioritized list based on how long you think it will take you to do them.
  • Habit Tracking: Habit tracking are the habits/activities you want to get done that day.
  • Education: Education are all of the online training courses, books you need to read, etc that you want to get done that day.

Finally, the right-hand side is your daily task time budgeting. This is where you plan out your day starting from when you wake up. There should be NO blank spaces here. Every 30 minute block should be accounted for until you go to sleep. Whether it's email, meetings, etc fill those in first!

Next, pull from your list of critical, short and long tasks, and habit tracking items and place them into the time block on the right. As you complete those tasks on the right, mark them complete (the fun part!).

That's it! This was a quick post to explain how to fill this out. I will most likely update it as I have more time and post some examples but this should get all of you on your way.

UPDATED VERSION AS OF NOV 29, 2022: Excel Version: Download

Monikaben Lala

Chief Marketing Officer | Product MVP Expert | In Dubai from 21st Till 27th March GISEC WTC

11mo

Alissa, thanks for sharing!

Like
Reply
Abby Z.

🏃♀️Cybersecurity Researcher | Aspiring in Cloud & AI security DFIR

1y

love it, thank u

Stephen Eshun

Systems Integration || AIoT ++ || CyberSecurity

1y

I hope to cut down my distractions with this tool

Victor "Levi" Burrows

Security Principal at Energy (US)

1y

Once again you are a ROCK STAR!!

kamran bhutto

Email Marketing Specialist | Ethical Hacker | Black-Hat Hacker | Digital Artist | Radius Server | Full Stack Developer | Hosting Manager | Business Consultant | DevOps

1y

Awesome

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